eDMS (Electronic Document Management System) is a software solution that organizes, stores, and manages digital documents, facilitating seamless document retrieval, collaboration, and version control, improving overall productivity and reducing paper usage.
Want to know more about eDMS
Benefits OF eDMS Software
- Preserves the original content forever
- Quick and easy retrieval
- Productive use of physical space
- Reduce the cost of stationaries
- Reduce physical movement
- Disaster Recovery Plan [DRP]
- Centralized control
- No client installation required
eDMS Features
- Browser based software
- Multi level folder structure
- Add /Delete document
- Indexing of document
- Smart search
- Built -in image & PDF viewer
- Bulk uploading of documents
- Bulk downloading of documents
- Detailed audit reports
- Trash bin
- Role based Access control
- Encrypted file storage
- Simple workflow
- Email-Archival & retrieval
The need for eDMS
Every organization generates and maintains stacks of documents in various departments for statutory and compliance . the number of documents in all the departments grows over the period of time and occupy huge storage area in a premium office space.
Sometimes the documents are misplaced or mis-filed. Employees are spending Considerble time in searching and retrieving documents.
There were many occurrences of ‘’Destruction Of Documents’’ by calamities like floods and fires .The printed contents in documents also fade away due to acidic nature of the paper and frequently changing climatic conditions . Termites also contribute their part in destroying the important documents .
eDMS Key Features
- Document storage
- Quick search
- Simple workflow
- Cloud backup
- eMail storage
- Hot folders
eDMS Deployment options
- On-premises
- Cloud
- Hybrid cloud
eDMS Key benefits
- Saves time
- Cuts cost
- Save physical space
- Secured access
